How Does the HR Portal Influence Employee Performance?



Organizations in Europe, Africa, and the Middle East reported that they use on average 3.56 different communication methods within their organizations, and the HR portal is one of them. More than 50% of large-size organizations are planning to increase spending on enterprise human resource portals for the smooth running of their businesses.

In addition, businesses of all sizes use HR portals to make operations and processes easy within the organization. However, they are more popular among large organizations than that small ones. It is because of the size of the teams to support. Handling a big team becomes difficult and increases the chances of mistakes and loopholes.

Have a look at the image below. It shows human resource management systems (HRMS) distribution worldwide in 2019 as per the size of organizations.

Human Resources Portals Influence

Source

Moreover, employee portals also help to ease the processes in an organization. Today, many organizations want to hire the best on-demand app development company to develop customized HR portals and employee portals for their offices.

If you are also planning for the same, you have landed on the right blog. Here you will get to know what is hr portal, its features, the development process, and much more.

What Is a Human Resource Portal?

A human resource portal is application software that helps an organization manage hr operations and employees. HR provides a separate password to an employee. With the help of this password, he can access information necessary for him.  From hiring to onboarding the employees, the portal helps the HR team to work smoothly and keep the chaos at bay.

Moreover, this software makes ticketing, knowledge management, business process, and document management easy-breezy for the team handling information of employees. This portal can do all the work for the organization related to HR and save time to put it in other important tasks. And it improves the productivity level four times.

Evolution of Human Resource Portal

Before you move ahead to find answers about how human resource portals influence employees’ performance or what is the importance of hr portals, you must have a glance at the evolution of hr portals. It will engage you more with the content in the next section and you can better understand the need for an HR portal.

HR portals were initially introduced to reduce the use of paper and printing costs. Slowly organizations realized the importance of software thus enhancements were done to them. But it was not as easy as today businesses are adopting employee portals, hr portals, and other portals.

Companies didn’t want to share their data at all. They wanted to keep all the information behind closed doors. Smartphones and technologies worked like fuel to fire to adopt hr portals by organizations. Many other hr portals have been accepted by businesses in 2022. It is because they improve productivity and save time.

What Is the Importance of Human Resource Portals?

HR portals leverage the value of self-service and reduce the burden on one department. Support by the HR portal makes an organization strong in many ways. According to a Hay Group report, motivated and engaged employees are 43% more productive than employees less motivated and satisfied. So reducing the burden on the HR team and employees by automating the work with software can encourage them.

The importance of using human resource portals in an organization has many benefits. Scroll down to know them.

  • Automates the Processes
  • Increase Employee Engagement
  • Reduce Error and Workload
  • Improve Data Security
  • Improve HR Efficiency

Let’s read about each point in detail below.

1. Automates the Processes

HR can recruit candidates in a short time with the help of software. It makes all the information of an employee so that a concerned person from the HR team can access it quickly whenever required. Moreover, processing payroll can not be a time taking process anymore if you use an HR portal. Updation of policies and maintaining them need more time. However, the HR portal automates these processes effectively and saves time.

2. Increase Employee Engagement

Employee engagement includes four processes; communication, collaboration, business processes, and information. Employees can share information quickly using communication and data-sharing portals. They support team building also. There are many examples of employee engagement portals. It keeps the record of the conversation to access whenever it needs. The intuitive features also help in employee engagement.

3. Reduce Error and Workload

Payroll errors can impact your staff and leave a significant impact on the performance of the employees. Inaccurate tax payments, underpayment, late payments, and issues in many other points can affect an organization’s processes.

Since the HR portal automates the processes, it reduces the workload. Failure to record new policies accurately can prove disastrous for a company. Here comes an HR portal that reduces error and workload for impeccable solutions.

4. Improve Data Security

An HR management system improves organizational data security. It has become a crucial concern of most businesses because vulnerable information can be accessed by anyone and modify it for personal benefit.

Since HR data includes the personal information of employees, a breach in it can cause a blunder. Other issues are service disruption, Crypto-jacking, and not-secured APIs. Robust security mechanisms in the HRMS protect data, and employee self-services, and control unauthorized access.

5. Improve HR Efficiency

HRMS improves HR efficiency by leaps and bounds. An HR has to handle various things in an organization and often the work turns out tedious. It eats up all the time of an HR that she/he could put on other important tasks. Different software in business support amazingly for productive results.

The human resource management system automates most of the work of HR and helps to reach results fast. It also influences employees because they can quickly get through the HR processes and work effectively.

This is all about the significance of the HR portal and self-help service tool.

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Key Features of Human Resource Portal

Many organizations use a human resource management system. It is because such a system has many interesting features. They make operations, recruitment, onboarding, employee information management, security, and many other tasks easy and quick. The intuitive features engage effectively which is beneficial for high-performance.

Have a look at the most important features of the HR portal. These are required for different tasks. It will help you integrate such types of features in a better way in the application for your organization.

  • Recruitment
  • Time and Attendance Management
  • Finance Management
  • Employee Information Management System
  • Employee Benefits Management
  • Professional Development

1. Recruitment

To find the right talent for a particular position in an organization, you must post on social media and sites for job seekers. HRMS support creating the job descriptions and posting them on various platforms and the company’s site.

It also proves effective for checking candidates’ backgrounds.  Some criteria are set in the tool. Based on these criteria the tool accepts and rejects applications for jobs.

2. Time and Attendance Management

It is a crucial feature of Human Resources Portals. From login to log out, the software keeps track of the time of every employee. It schedules work shifts for employees as per the need. Moreover, HRMS makes absence management, holiday calendar, overtime tracking, and altering employees as per the schedule set by the company less confusing and manageable.

3. Finance Management

Finance management is an integrated part of an organization because it has to provide salaries to employees on time. It is required for impeccable distribution. Payroll management also comes under this point. Well, this is an administrative task for compensating employees.

It contains information like gross salaries of employees, payroll tax liability, and payroll deductions. HRMS calculates gross salary, archives payroll records, and remit taxes to government agencies.

4. Employee Information Management System

It is one of the crucial features of Human Resources Portals. HR portals store information about employees. It contains all the details of employees from recruitment to the resignation from the company. The personal information includes the employee’s performance, insurance plans, banking, and tax details. It can also help you when hiring new employees.

5. Employee Benefits Management

An HR team composes and updates a list of benefits. On the other hand, employees can leave requests for benefits on the tool. The benefits administration system contains health, insurance plans, stock options, and information related to the open enrollment periods. It helps the organization adjust benefits reasonably.

6. Professional Development

It is one of the crucial features of Human Resources Portals. The performance of the employees can be tracked with the online portal easily. It improves productivity and eventually proves beneficial for the organization and employees.

Various training programs help employees in professional development, learn new skills, and improve the existing ones. Portal schedules and conducts these programs for multimedia learning materials also.

In addition, some employee portals also influence employee performance. The next section of this blog is dedicated to it and the difference between HR and employee portals.

What Is the Difference Between Employee Portal and HR Portal?

The HR portal is different from the employee portal. You must have guessed it by the names. It is best to support different processes in an organization. Let’s understand the difference in the below points.

  • The employee portal contains the capabilities of collaboration and social networking which are usually not available in the HR portal.
  • The employee portal is like a digital workplace where you can build a knowledge base related to a particular project.
  • Task planning and tracking features are available in the employee portal but not in the human resources portal.
  • Remote workers can connect and talk to their colleagues using online employee portals. While human resources portals are for the organization and have limited access outside the company.

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How to Create a Human Resource Portal?

Is your organization also struggling with daily and repetitive tasks? Employee and HR portals can make the tasks convenient. It adheres to the workflows and reduces your burden to handle many tasks simultaneously. Likewise, it maintains consistency in work and improves productivity. So, you should find the professionals to create portal.

Since there are many benefits of using an HR portal why not find out how to create one? You can hire an app development company or develop a portal if you know to program. If you don’t know how to program and develop an HR portal, follow the below steps.

  1. Make a list of the best software development companies
  2. Compare the services and development cost
  3. Check out the portfolio of the companies
  4. Be clear about your requirements for the portal
  5. Know about app development trends
  6. Discuss UI/UX designs and tech stack for your app

And don’t forget to consider the feedback and reviews by the old clients. These small things will help you find the right talent for your project. For the record, be specific and clear about what type of portal you want for your organization. And ask important questions for startups to developers for better output.

Apart from it, if you don’t want to build an hr or employee portal, you can choose from the existing ones.

Examples of employee and HR portals:

  1. Communifire
  2. Intraboom
  3. OnSemble
  4. BambooHR
  5. MyHub

What Is the Cost of HR and Employee Portals?

The cost of the HR self-service portal is $1/Month. But this is for the portals containing only basic features. If you want it to manage payroll services as well, you may have to pay $5-6/month. Different portals have variations in the services and prices. So you have to check what is the charge for basic service and add-on features.

On the other hand, if you want a customized app or portal, you can seek on-demand app development services. The cost of the customized app is around $5000-$25,000. But this is an estimated price. You can notice variations in the cost because of project size, type, features, and time needed for building an app.

A web portal development company considers all the factors that determine the cost and quality of the project. So, discuss your requirements carefully and thoroughly for the best portal for your organization and support it with effective steps.

Final Words

Human resource portals have become integral parts of most organizations. They offer several benefits and improve productivity as you have read in the blog. You can buy a subscription to the portal and use it. Besides it, you can find and hire experienced developers from the Technource site and get a robust, feature-rich, and scalable application to make the functions and processes smooth in your office for existing and new employees also.

Frequently Asked Questions

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What are the benefits of the employee portal?

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What should an HR portal include?

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How long does it take to complete an HR portal?

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How much does it cost to build an HRMS?

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Saikat Ghosh working as a Business & HR head at mobile app development company, Technource. He is an Electrical engineer by education and studied management from IIM, Calcutta. He has worked last 23 years in client-facing roles like Marketing, Sales, and Support. He loves to work with on-demand app development, Marketing & Sales strategies, brainstorm new ideas and learn from people. When he is off from his regular job, he works for his theatre group.

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