A Complete Guide to Content Management System (CMS)

Do you know approximately one-third of websites on the internet rely on established content management systems? It is easy to manage content on the website using CMS. There are many Content Management Systems but WordPress is the CMS market leader, empowering around 42% of the websites online and with the CMS market share more than 63%.

In 2023, the Content Management Software market is expected to reach a revenue of approximately US$20.95 billion in 2023 (Statista). You know how crucial is content in the present context, so choosing the best CMS also becomes important. However, the choices are many and make you confused to selecting the best platform. Our experts at a Mobile app development company deal with various CMSs for businesses as per need.

So, this blog includes detailed information from the experts. The blog will make you aware of the below information.

  1. What is CMS?
  2. Key features of CMS
  3. How does CMS work?
  4. Examples of CMS
  5. How to create a website using CMS?

So, join us in exploring the tools that power 32% of the websites on the internet, including WordPress which is used over 42% of websites.

What Is a Content Management System?

Content Management System is popularly known as CMS. It is a software application and platform, that enables businesses to manage and publish digital content on the Internet. CMS is designed to simplify the process of content creation and website management, allowing users to add, edit, and organize content without the need for in-depth technical knowledge.

You can unlock your understanding of CMS by watching this video as well.

Key Features of CMS

Knowing features lets you create, manage, and publish digital content efficiently. Businesses and individuals can maintain up-to-date websites, knowing the features of the system. Scroll down to know the key features of CMS.

  1. Content Creation

  2. Content Organization

  3. User Management

  4. Version Control

  5. Media Management

  6. SEO Tools

Let’s explore all the features in the space below.

  1. Content Creation: Users can create and format content such as text, images, videos, and more, within a user-friendly interface.
  2. Content Organization: Content can be organized into categories, tags, and hierarchical structures for easy navigation and search.
  3. User Management: CMSs allow administrators to define user’s work. The role-based user access control to manage contributors, editors, and administrators makes processes efficient.
  4. Version Control: CMS has the ability to track and manage content versions and revisions
  5. Media Management: Efficient handling of images, videos, and other media files with options for uploading, storage, and organization.
  6. SEO Tools: Most CMS have built-in and plug-in-based tools to optimize content for search engines, including meta tags, SEO-friendly URLs, and site maps.

The CMS market is full of opportunities because of its wide range of uses. Almost all businesses want their website to be built on the best CMS software. The requirement has increased the growth of Content Management System tools.

The image shows CMS market is expected to reach around 48 billion US dollars from 2021 to 2026


How Does CMS Work?

CMS is used by various websites, so it must have excellent features. But how to use these features? Let’s find out how CMS works to get the most out of it.

Content management system streamlines the process of editing, managing, and publishing digital content on websites. It provides a user-friendly interface for content creation and editing. People would be adding content manually using coding in the absence of CMS, which could be a time-consuming and tedious process.

Step 1: Users log in

Step 2: Access a dashboard

Step 3: Write content in an environment like MS Word

Step 4: Browse the media library to upload images


Content Management System is easy to use and handle. Even non-programmers can also use the tool and build websites themselves. If you lack expertise in building websites, hiring the right WordPress development agency can be a good decision.


Examples of CMS

The collaborative nature of CMS is one of the crucial features that attracts most businesses to create websites in it. Multiple users can access CMS from anywhere because of its browser-based nature. Our team has selected popular CMSs for you. The list is as follows.

  1. WordPress

  2. Joomla

  3. Drupal

  4. Wix

  5. Magento

  6. Shopify

  7. Blogger

  8. Typo3

Know about all the CMS in detail to choose the best one for your next website and run an efficient business.

    • WordPress:

It is the most popular CMS, known for its flexibility and user-friendliness. It is ideal for blogs, websites, and e-commerce with a big library of plugins and themes. WordPress theme development is crucial for creating unique websites.

Also read: What is the cost of custom WordPress website development?

    • Joomla:

Joomla is a powerful open-source CMS favored for its extensibility and versatility. It is suitable for creating large websites and custom applications.

    • Drupal:

Drupal is a robust CMS offering high scalability and security. It is often used for large websites and web applications, requiring more technical expertise.

    • Wix:

It is a user-friendly website builder and comes with integrated hosting. Great for beginners and small businesses looking to create visually appealing sites.

    • Magento:

It is a feature-rich CMS designed specifically for e-commerce, offering powerful tools for online store management and customization.

    • Shopify:

Shopify is a user-friendly e-commerce platform with a focus on simplicity, speed, and scalability. Businesses that want to sell products online can get the most out of it.

    • Blogger:

It is a free blogging platform by tech giant Google. It is great for beginners and hobby bloggers who need an easy way to publish content effectively.

  • Typo3:

It is a versatile open-source CMS, suitable for businesses requiring multilingual and multi-site.  Capabilities. It is more inclined to enterprise-level solutions.

Which Is the Best CMS Platform?

A CMS suitable for one type of business might not be suitable for another. So, the best Content Management System is decided based on one’s needs, business model, and requirements.

The basic information of some best CMSs makes the process a little easier. You can compare Content Management Systems effectively and choose the best website development platform. Compare Magento vs Shopify vs Woocommerce to understand which e-commerce platform aligns best with your specific needs and goals as each platform has its unique need.

Compare WordPress or Bootstrap because many people get confused when it comes to selecting between them. Consider the five key ideas to compare other CMSs effectively and quickly.

  1. Compare core features and functionalities
  2. Evaluate the user-friendliness of each CMS
  3. Examine the level of customization
  4. Consider the scalability of CMS
  5. Explore the community support for CMS

How to Create a Website Using CMS?

Website development with CMS is not as difficult as coding. You get some predefined tools and plugins to create a website. Let’s understand from scratch how to build a website with CMS.

  1. Choose a CMS: Select the CMS that best suits your website’s needs
  2. Domain and Hosting: Register a domain name that reflects your website’s identity
  3. Install the CMS: Follow the installation instructions to install the CMS.
  4. Select a Theme: Choose a theme and template that matches your website’s design
  5. Add Content: Start creating and adding content to your website
  6. Install Plugins: Enhance your website’s functionality by installing plugins
  7. Configure SEO Settings: Optimize your website for search engines by configuring SEO settings.
  8. Launch Website: Once you are satisfied with your website design launch it.

However, developing a website is not the end process, even its beginning. You have to maintain and keep the website up-to-date. Regularly add fresh content, monitor site performance, and stay current with CMS and Plugin updates. Use digital marketing strategies to promote your website, including social media, email marketing, and search engine optimization.


CMS is a powerful tool for website creation and management. This guide has shed light on various aspects of CMS, from understanding what it is and how it works to the key features, benefits, and popular platforms available. CMS platforms like WordPress, Joomla, and Drupal, have revolutionalized web development. So, whether you are a business owner or developer, a CMS is a trusted companion on the journey.



Saikat Ghosh working as a Business & HR head at mobile app development company, Technource. He is an Electrical engineer by education and studied management from IIM, Calcutta. He has worked last 23 years in client-facing roles like Marketing, Sales, and Support. He loves to work with on-demand app development, Marketing & Sales strategies, brainstorm new ideas, and learn from people. When he is off from his regular job, he works for his theatre group.

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